Setting Up Tuition Plans
Configure your center's billing rates, program schedules, and tuition structures to streamline invoicing and payments.
In this article
1. Billing Overview
KidsDaily's billing system allows you to create tuition plans that can be assigned to families. Navigate to Billing → Plans to manage your tuition structures.
Note: The billing feature requires Stripe integration. Make sure you've connected your Stripe account in Settings before setting up billing plans.
Key Concepts
Define tuition rates and billing cycles.
Define schedules (full-time, part-time, etc.) with default days and hours.
Define academic periods for billing cycles.
2. Program Templates
Program templates define the schedule and base rates for different attendance patterns. Go to Schedules to manage program templates.
Creating a Program Template
For each template, configure:
E.g., "Full-Time (5 days)" or "Part-Time (3 days)"
Which days of the week are included (Monday-Friday, MWF, etc.)
Standard drop-off and pickup times
Total hours per week included in the plan
The base tuition amount for this program
3. Rate Configuration
Set up your tuition rates based on how you bill families:
Fixed monthly tuition regardless of days in the month.
Charge per week of attendance.
Charge per day, useful for drop-in care.
Tip: You can create multiple plans for different age groups or program types. For example, infant care typically costs more than preschool due to ratio requirements.
4. Late Fee Settings
Configure automatic late pickup fees to encourage on-time pickups:
Minutes after closing before fees apply (e.g., 5 minutes).
Amount charged per minute or per 15-minute block.
Higher rate for significantly late pickups.
Set floor and ceiling amounts for daily late fees.
Important: Enable "Auto-post to billing" if you want late fees to be automatically added to the family's next invoice. Otherwise, you'll need to add them manually.
5. Assigning Plans to Families
Once your tuition plans are configured, assign them to families:
- Go to the family's profile or enrollment contract
- Select the appropriate tuition plan
- Customize if needed (different rates, discounts, etc.)
- Set the billing start date
- Save the assignment
Contracts
Use Billing → Contracts to create formal enrollment agreements that tie together the child, family, program, and tuition plan. Contracts help track enrollment terms and billing commitments.
Discounts
Need to apply sibling discounts or special rates? Go to Billing → Discounts to create reusable discount rules that can be applied to family invoices.