Enrolling Children
Add children to your center, assign them to classrooms, and set up their profiles with important information.
Adding a Child
To add a new child:
- Go to Children in the sidebar
- Click Add Child
- Enter the child's first and last name
- Enter their date of birth
- Select a classroom
- Add guardian information
- Click Save
Child Profile Information
A complete child profile includes:
Name, date of birth, gender, photo
Parent/guardian contact information
Backup contacts if guardians unavailable
People allowed to pick up the child
Allergies, medications, doctor info
Adding Guardians
When you add a guardian, they'll automatically receive an invitation to access the parent portal. Guardians can:
- View daily reports and photos
- Receive check-in/check-out notifications
- Message teachers
- Report absences
- Pay invoices (if billing is set up)
Multiple children: If a guardian already has an account (for another child), they'll automatically see the new child in their portal without needing a new invitation.
Medical & Allergy Information
Document important health information for each child:
- Allergies: Food, environmental, or medication allergies
- Dietary restrictions: Special diets or feeding requirements
- Medications: Regular medications and administration instructions
- Medical conditions: Conditions staff should be aware of
- Doctor information: Pediatrician contact for emergencies
Important: Allergy information is displayed prominently on attendance screens and daily report forms to ensure staff are always aware.
Bulk Import
Import multiple children at once using a CSV file:
- Go to Children → Import
- Download the CSV template
- Fill in child and guardian information
- Upload the completed file
- Review and confirm the import
The import will create child profiles and send parent invitations automatically.