Data Export & Backup
Export your center's data for records, compliance requirements, or migration. Learn about data retention, audit logs, and backup best practices.
In this article
1. Data Export Overview
KidsDaily allows you to export your data for various purposes:
Export data for licensing inspections and audits.
Download records for archival and backup purposes.
Export data if you need to move to a different system.
Export data for custom analysis in spreadsheet software.
2. What You Can Export
The following data can be exported from KidsDaily:
Attendance Data
- Daily attendance records
- Check-in/check-out times
- Staff who recorded attendance
- Late arrivals and pickups
- Absence reports
Child & Family Data
- Child profiles and enrollment information
- Guardian contact information
- Emergency contacts
- Medical and allergy information
Financial Data
- Invoice history
- Payment records
- Outstanding balances
Daily Reports
- Activity summaries
- Meal and nap records
- Notes and observations
Format: Most exports are available in CSV format, which can be opened in Excel, Google Sheets, or other spreadsheet applications. Some reports also support PDF format.
3. Audit Logs
KidsDaily maintains comprehensive audit logs that track important actions within your system. Access them through Audit Logs in the admin menu.
What's Tracked
Login/logout, profile changes, password resets.
Child enrollments, profile updates, record modifications.
Check-ins, check-outs, and any modifications.
Invoice creation, payments, refunds.
Each audit log entry includes the timestamp, user who performed the action, and details of what changed.
4. Data Retention
KidsDaily retains your data according to the following policies:
All current records are stored indefinitely while your account is active.
Past attendance, reports, and financial records are retained for your reference.
Data is retained to meet licensing requirements (typically 3-7 years depending on jurisdiction).
Best Practice: Even though KidsDaily stores your data securely in the cloud, it's good practice to periodically export important records for your own backup.
5. Compliance & Security
KidsDaily takes data security and compliance seriously:
All data is encrypted in transit and at rest.
Role-based access ensures users only see data they're authorized to view.
Automatic daily backups ensure data can be recovered if needed.
We follow guidelines for protecting children's information.
Data Deletion Requests
If you need to delete data for a specific child or family (e.g., upon request), contact our support team. Note that some data may need to be retained for compliance purposes.