Generating Attendance Reports
Export attendance data for compliance, licensing requirements, and internal record-keeping. Learn how to generate reports in various formats.
In this article
1. Why Attendance Reports Matter
Accurate attendance records are essential for childcare centers:
Most states require childcare centers to maintain detailed attendance records for licensing inspections.
Prove that you maintained proper staff-to-child ratios throughout each day.
Track attendance for billing purposes, especially for hourly or drop-in care.
Provide attendance records required for government subsidy programs.
2. Accessing Attendance Data
There are multiple ways to access attendance data in KidsDaily:
Daily Attendance View
Navigate to Attendance to see real-time attendance for any day. This view shows check-in/out times, status, and the staff member who recorded each event.
Historical Reports
For longer date ranges and exportable reports, use the reporting features to generate comprehensive attendance summaries.
3. Filtering Report Data
Customize your attendance reports with various filters:
Select a single day, week, month, or custom date range.
Filter by specific classroom or view all classrooms.
Generate a report for a specific child's attendance history.
Filter by attendance status (present, absent, late, etc.).
4. Export Formats
KidsDaily supports multiple export formats for different use cases:
Best for importing into Excel, Google Sheets, or other spreadsheet software. Ideal for custom analysis.
Formatted report suitable for printing or sharing. Good for official documentation.
Data Included in Exports
- Child name and classroom
- Date
- Check-in time and method
- Check-out time and method
- Total hours attended
- Staff member who recorded the attendance
- Any notes or flags (late arrival, early pickup, etc.)
5. Compliance Requirements
Different jurisdictions have different requirements for attendance records. Common requirements include:
Records must show who dropped off and picked up each child daily.
Exact times of arrival and departure must be recorded.
Most states require records to be kept for 3-7 years.
Tip: KidsDaily automatically stores all attendance records securely in the cloud. You can access historical data at any time, but it's good practice to export and save backup copies periodically.