Handling Allergies & Medical Info
Properly documenting health information is critical for child safety. Learn how to record allergies, medical conditions, and special health needs in KidsDaily.
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Critical: All staff members should be trained on allergy and medical protocols. This information can be life-saving in an emergency. Ensure records are kept up-to-date and easily accessible.
1. Recording Allergies
Allergies should be documented immediately when a child is enrolled. To add allergy information:
- Go to Children and select the child's profile
- Navigate to the Health Information section
- Click Add Allergy
- Enter the allergen (food, environmental, medication, etc.)
- Specify the severity level
- Document any reaction symptoms
- Note the required response or treatment
Severity Levels
Minor reactions that don't require emergency intervention.
Reactions that require medication or close monitoring.
Life-threatening reactions (anaphylaxis) requiring immediate emergency response.
2. Medical Conditions
Document any ongoing medical conditions that staff should be aware of:
- Asthma
- Diabetes
- Epilepsy/seizure disorders
- Heart conditions
- Developmental conditions
- Sensory sensitivities
For each condition, include:
- Diagnosis and date
- Symptoms to watch for
- Triggers (if applicable)
- Management plan
- Emergency contact (specialist doctor)
3. Medications
If a child requires medication during care hours, detailed documentation is essential.
- Medication name and dosage
- Administration schedule
- Administration method
- Storage requirements
- Prescribing doctor's information
- Parent authorization form
Tip: Many states require specific medication authorization forms. Check your local licensing requirements and ensure all necessary documentation is collected and stored securely.
4. Dietary Restrictions
Beyond allergies, document dietary restrictions for religious, cultural, or preference-based reasons:
No meat products; vegans also avoid dairy and eggs.
Kosher, Halal, or other religious requirements.
Gluten-free, dairy-free, or other medically-required diets.
5. Emergency Procedures
For children with serious health conditions, document specific emergency procedures:
- Signs and symptoms to watch for
- Step-by-step response instructions
- Location of emergency medication (EpiPen, inhaler, etc.)
- When to call 911
- Emergency contact order
Best Practice: Keep a printed copy of emergency action plans in each classroom and in the child's file. All staff working with the child should review and sign off on these plans.